Vendor Portal Overview
The Vendor Portal by Powersoft IT Pvt. Ltd. is a secure, ERP-integrated platform designed to streamline vendor and contractor interactions across procurement, project execution, and finance. It transforms how organizations collaborate with vendors and contractors. Built as part of Powersoft’s enterprise ERP ecosystem, the Vendor Portal replaces fragmented email-based coordination with a structured, transparent, and automated workflow.
It enables vendors and contractors to access Purchase Orders (POs), Work Orders (WOs), submit invoices and Advance Shipping Notes (ASN), raise change requests, and track approvals—while ensuring data accuracy, compliance, and real-time visibility for the organization.
Key Capabilities
Vendor Self-Service Portal
Purchase Order & Work Order Visibility
Complete transparency into issued POs and WOs, eliminating ambiguity and disputes.
Invoice & ASN Submission
Vendors can submit invoices, work completion notes, or material delivery challans directly into the ERP system.
Change Requests & Extra Items Management
Structured submission and approval of variations, extra items, and scope changes with full audit trails.
Real-Time Status Tracking
Live updates on approvals, rejections, and processing stages across procurement and accounts.
Centralized Communication & Documentation
All interactions, clarifications, and approvals are logged within the system for audit and compliance readiness.
Benefits for the Organization
Reduced Manual Data Entry
Vendor-entered invoices and ASNs significantly reduce effort for Accounts Payable and procurement teams.
Improved Data Accuracy & Compliance
Enhanced Operational Visibility
Faster Processing & Approvals
Automated workflows accelerate approvals for invoices, ASNs, change requests, and extra items.
Lower Procurement Costs
Teams spend less time on administrative follow-ups and more time on strategic sourcing and vendor management.
Clean Audit Trail & Traceability
Every transaction and approval is system-driven, improving governance and reducing disputes.
Benefits for Vendors & Contractors
24×7 Transparency
Faster Payment Cycles
Single Source of Truth
All transactions are available in one portal, reducing reliance on spreadsheets and emails.
Instant Feedback on Disputes
Rejected or modified requests are visible immediately, enabling quicker resolution.
Accurate Work & Material Reporting
Portal-driven ASN and work completion entries reduce rejections due to documentation errors.
Whether deployed as a standalone Vendor Portal or as part of Powersoft’s integrated ERP solution, the platform ensures seamless collaboration between procurement, projects, finance, and vendors—driving efficiency, accountability, and scalability across operations.
Ready to Simplify Your Real Estate Project Management?
Unlock unparalleled control, efficiency, and compliance with QUI. Schedule a personalised, no-obligation consultation to discover how.
- Gain valuable insights in free call
- No unsolicited follow-up calls
- Explore Pricing
Schedule a Free Demo
Experience the power of QUI firsthand with a personalised product demonstration.
Engage Key Stakeholders
Invite your key stakeholders to a dedicated presentation and Q&A session. We'll address all questions and concerns.
Explore Pricing
Discuss your specific needs with our experts and receive a customised implementation plan and pricing proposal.